Group Study Rooms

 

GENERAL GUIDELINES:

The group study rooms and joint conference room are available for use only when the library is open.  Rooms are kept locked when not in use.  Lights in the rooms must be on while the room is in use, and rules for use of the rooms must be followed.  Rules are posted in each room.  Maximum capacity of the rooms is no more than 6 individuals in the study rooms and 14 in the conference room, and may not be exceeded without permission of library staff.

Group study rooms are available on a first-come, first-served basis for a two-hour period with an option for another two hours if no other groups need a room.  Study groups should ask library staff if they wish to use the rooms for longer than two hours. The conference room may be booked in advance for not more than two meetings a month by any one group, and may only be booked for the current calendar year. The conference room may be unavailable when it is in use by staff.

 

USE OF GROUP STUDY ROOMS BY INDIVIDUALS:

Rooms are intended primarily for the use of small groups.  Individuals wishing a quiet study should use the individual study nooks.  If the study nooks will not meet the needs of the individual, s/he may use a group study room with the understanding that they may be bumped in favor of a group that needs the room.

Individuals taking proctored examinations may also use the rooms.  The library’s designated proctor will book rooms for this purpose.  Patrons taking proctored exams are not required to leave ID at the front desk. Proctored exams will normally be conducted in the booth near the circulation desk.

Completion of a meeting room application is not required for use of these rooms.

 

IDENTIFICATION:

One member of a group must agree to be responsible for the use of the room, and must check in at the front desk.  Staff will hold the responsible person’s photo ID (or library card if the individual does not have a driver’s license or state ID card) while the group is using the room, and will inspect the room for damage and make sure it is locked before returning the ID or library card.  Personal items other than a photo ID or library card will not be accepted as security.

The person signing for this room is responsible for seeing that it is used in accordance with the following rules, and for any damage that might be done to the room or its furnishings.

 

GROUP STUDY ROOMS

  • Capacity is not to exceed 6 persons.
  • Rooms are available for a two-hour period with an option for another two hours if no other groups need a room.  Please contact library staff for additional time.
  • No food is allowed.  Bottled water only.
  • Room is to remain unlocked while in use.
  • Furniture is not to be removed from nor added to the room.
  • Noise levels should not be audible outside the room.
  • No sitting or standing on windowsills.
  • No materials may be affixed to walls or other surfaces.
  • Users must notify library’s front desk when finished.
  • Individuals may be “bumped” in favor of a group that needs the room.
  • You are responsible for leaving the room as you found it.
  • Rooms must be vacated 15 minutes prior to closing.

Violation of any of the above rules is grounds for the entire group’s forfeiture of the use of the room.

 

JOINT CONFERENCE ROOM

  • Capacity is not to exceed 14 persons.
  • Rooms are available for a two-hour period   with an option for another two hours if no other groups need a room. Please contact library staff for additional time.
  • No food is allowed.  Bottled water only.
  • Room is to remain unlocked while in use.
  • Furniture is not to be removed from nor added to the room.
  • Noise levels should not be audible outside the room.
  • No materials may be affixed to walls or other surfaces.
  • Users must notify library’s front desk when finished.
  • The conference room is not available for individual use and is generally only available for groups greater than 6 persons who cannot be accommodated in the study rooms.
  • You are responsible for leaving the room as you found it.
  • Commercial use of the room is not allowed.
  • Use of the room can be booked in advance during the calendar year for not more than two meetings a month by any group.
  • Advance notice must be given for use of the flat panel display.
  • The conference room must be vacated 15 minutes prior to closing.

Violation of any of the above rules is grounds for the entire group’s forfeiture of the use of the room.

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